Solution Code: 1BAB
This assignment is related to "Project Management Assignment" and experts at My Assignment Services AU successfully delivered HD quality work within the given deadline.
PVLC requires the services of an experienced Project Management organisation to facilitate the organisational realignment in accordance with the above. The project shall be delivered in two stages which are:
? Stage 1 – Due Diligence
? Stage 2 – Project Delivery
Stage 1 – Due Diligence will involve determining the requirements of PVLC’s business operations and developing a realignment strategy which meets their requirements. This due diligence exercise must inform PVLC of the likely duration of activities, costs, exposure to risk, impact on business operations, change management implications and likely tangible benefits to be received.
Should the project manager’s proposed approach meet PVLC’s commercial, financial and risk requirements; then the project manager’s commission will be extended to include Stage 2 – Project Delivery.
Stage 2 – Project Delivery will involve detailed project planning exercises to confirm the strategy developed in the due diligence exercise and set the framework for the successful realignment of PVLC’s corporate operations across its various state offices. Once this framework is in place, the project manager will be responsible for all aspects of project delivery.
These assignments are solved by our professional Project Management Assignment Experts at My Assignment Services AU and the solution are high quality of work as well as 100% plagiarism free. The assignment solution was delivered within 2-3 Days.
Our Assignment Writing Experts are efficient to provide a fresh solution to this question. We are serving more than 10000+ Students in Australia, UK & US by helping them to score HD in their academics. Our Experts are well trained to follow all marking rubrics & referencing style.
The project management team has been appointed by PVLC and the report consists of the plan for the successful delivery of the project and to secure the client approval before implementation of the project. It consist of various parts which addresses the various aspects of the project and mainly communicates the planning and control framework which will act as a guide for the successful delivery of the project, the main objective of a successful project management plan is the successful outline for the delivery of the project which can be can be clearly communicated to the project team, the client and project stakeholders.
The Background of the project consists of the best practice of accommodation and technology communication for the increase in efficiency for its workers of PVLC through a restructuring programme by the New CEO. The Project Management Plan consists of the delivery of the project which is first subject to the client approval.
The objectives of the project is like the vision of the project which needs to be achieved and acts like a guiding factor for the various decisions that need to be made with respect to the company.
The success criteria of a project are the various features which need to be fulfilled in order to deem the project as a successful one. These criteria include
The measurement of the success criteria will be based on the actual time taken to complete the project and the deviation from the budget. The customer and team satisfaction will be measured through a feedback form which will be given to both in order to gauge the success of the project. The quality of work will be measured by the adherence of the project to the project scope as chartered by the project management team (Raz & Michael, 2001).
The project organization is an integral part of the project management in order to fulfil the objectives of the project. It gives a detailed undertaking of the various people who are associated with the project and the various resources which are required for the successful completion of the project (Lewis, 2005)
The Key project roles will be fulfilled by the following people
Management team consists of the following
The project governance framework determines whether the project has been correctly conceived and is executed according to the project charter and with the best management practices which is based on the wider framework of the organizations governance process. The main person responsible or project governance is the project sponsor who has a series of roles to ensure that project governance is achieved. There are three main area of governance focus as shown in the diagram below along with the responsibilities of the projects sponsor towards the governance of the project. (Baker, Murphy & Fisher, 2008)
[caption id="attachment_2136" align="alignnone" width="497"] Figure 1 Project Governance[/caption]
A checklist has been provided in the appendix in accordance with the government of Australia for the project governance framework for the project sponsor in Appendix 1
The resources which are available for the project in an internal as well as external manner are given below
Employees – the project will affect the employees since they will have better amenities and technology to use that will help them be more productive in the company
Management – the changes and better facilities in the building will allow the company to function better and the technology upgrade will have better communication facilities. They will also be responsible for funding the project with the CEO being the main decision maker for the project
Shareholders – when the shareholders money is used in a better manner and the employee efficiency will increase due the available facilities, it will have a positive impact on them (Winter et al., 2006)
The external stakeholders are the ones who are not internal to the project and are not associated with the project in a direct manner. The external stakeholders are given below.
Suppliers-The suppliers of the project such as the technology equipment supplier, software supplier, interior and other amenities supplier will be interested in the rate that the company will have to offer to employ their services and products
Customers -The customers of the company will get better facilities when they visit the office and better communication with the employees due to technology upgrade
Creditors -The creditors of the company will be affected since the company may use their loans to support the project
Competitors- Due to the upgraded facilities of the company in terms of accommodation and the technology, the company will have a competitive advantage in the risk management industry which will affect its competitors since they too may employ this best practice for their companies
Government -The government will be affected since these Grades are government approved with respect to the accommodation and these companies contribute to the economy of the country (Fitzsimmons & Fitzsimmons, 2013).
The communication matrix given below outlines the communication channels between the teams and its management. The project communication will mainly be received by the project sponsor who is responsible for the main decisions that is taken by the customers.
|Employees||Change management||Management||Weekly||Change management manager|
|Management||Status update of report
|Relevant project team||As required||Email and physical meeting||Project manager|
|Project Team||-||Other team members||As required||Meeting||Appropriate project executive|
|Financial Analyst||Details of budget||Project manager||Weekly||Email Report||Financial analyst|
|Hr. Executive||Team hiring and firing and salary||Project manager||Monthly||Email report||Hr. executive|
|Quality Manager||Assessment of quality of each phase||Project manager||Weekly||Quality Manager|
|Change Management manager||Various change management strategies||Management Team||daily||Face to face meting every week||Change Management manager|
|Risk Assessment Manager||Risk assessment of each factor||Project manager||weekly||Risk Assessment Manager|
|Procurement officer||Procurement of talent and resources of the project||Project manager||Daily||Procurement officer|
|Project Manager||Detailed project status||Management||Weekly||Project manager|
|supplier||Approval of vendor and products||Management and CEO specifically||As required||Email, Telephone and face to face meeting||Procurement manager|
The project approach method that is employed by the team is mainly the traditional project management approach which follows the project lifecycle given in the sequence below
The various stages are given below
It is the second step of the lifecycle and confirms the objectives of the report and outlines thee resources required for the completion of the project. The project management plan is outlined and is a crucial document till the project is completed. Come of the elements included are
The execution phase starts once the planning phase is over and it is the area where the project manager starts the assimilation of its team and the project is being executed
The project monitor and control phase ensure that the project is moving in line with the project charter ad the project governance and is within the identifies constraints outlined in the planning phase of the project
The last stage includes the verification of the deliverables as outlined in the project scope by the client and taking feedback to incorporate best practices for the project team in the future. Also in addition the project must be shifted from the project implementation team to the operational aspect of the organization (Schwalbe, 2015).
The risks associated with a project are many and it is essential that the risks are identified and assessed on the basis of which a risk assessment plan is devised. These risks may have a minor or a major role depending on their frequency of occurrence and it may threaten the project constraints of the company. Hence it is extremely essential that the risk assessment is does in a through manner such that an unforeseen circumstance can be taken care of and ensure that the project is delivered without any hazards (Meredith, & Mantel Jr, 2011).
Risk Assessment Matrix
|Vendor not found||Insignificant number of vendors formed||<5% vendors not found||<10% vendors not found||<20% vendors not found||<50% vendors not found|
|Fire at the offices due to the electrical malfunction||Little smoke||Minimal fire||Considerable fire||One department is on fire||Entire building is on fire|
|Non communication between individual teams like plumbing and electrician among other s||Insignificant
|Little impact on the flow of the project||Considerable impact on the flow of the project||Very little communication which has a major impact on the project||Absolutely no communication which will delay project|
|Unforseen increase in costs||Insignificant cost increase||<5% increase in cost||<10% increase in cost||<15% increase in cost||<20% increase in cost|
|Increase in cost of equipment||Insignificant cost increase||<5% increase in cost||<10% increase in cost||<15% increase in cost||<20% increase in cost
Project controls can be defines as process to gather, manage and analyse the data processes which in turn is used to predict, understand and analyse the budget and the time used in the project by the h the communication of information in formats that helps in the effective management and decision making process of the project management team. The project has various features which are controlled in the following manner
Project Monitoring work which collects and measures the performance information to assess the areas which need corrective measures. It also includes the management of the project with respect to the risk plan
Change Control Integration ensures that the changes which are a result of the corrective actions of the project are known in the other project management areas. It is present in all the stage so the project from the initiation phase to the closure phase
Scope verification and control includes that the verification process of the cope is approved and the changes to the scope is are also controlled
Schedule Control is the procedure to monitor and control the changes with respect to the project schedule.
Cost Control is the procedure to monitor and control the changes with respect to the project costs
Quality of performance control is the process to monitor where the project progress is meeting the quality requirement of the project
Management of project team Control allows the monitor and feedback of the project team performance in order to improve their efficiency
Stakeholders Management is the process that facilitates communication with them and ensures that their requirements are satisfied and matters are proactively resolved.
The procurement management includes the work that is done by the people outside the project team and includes the administration of contracts, changing of the control processes and to manage the purchase orders. The Project procurement will be conducted in the following manner
Tools and Techniques
Conduct procurement is a part of the execution phase and the key deliverable is the elected sells and the contract awards
Tools and Technique
Administer procurements is a part of the Monitoring and Control phase and the key deliverable is the change request
Tools and Techniques
Close procurements is a part of the closure stage and the key deliverable is he closed procurements and includes the verification that all planned work as per the contract in procurements had been completed
Tools and Techniques
The project close phase is the finalization of the project activities across all phases of the project that is obtained for the best practices that need t0o be applied in the future projects by the team. The project closure consist of two type of closures
Administrative Closure is the process that includes the activities, relations and linked roles and responsibilities of the members of the project team and other stakeholders that are a part of the execution in the administrative closure process for the project. The activities include
Contract closure includes the settlements of the activities and the interactions along with the closure of any contract agreements recognized for the project. The activities include
Project Milestone date
The project milestone dates allows the customer and the project team to gauge the completion of the project along the outlined parameters
Completion of preliminary research on the infrastructure of the 7 offices and the technology that is used in the existing offices
Client feedback and approval of the project scope
Completion of identification of the energy and infrastructure requirements of the office buildings
Completion of fittings of technology equipment
Completion of interior upgrades
Risk assessment completion
Project Test run
Project closure and client feedback
A Project Meeting is an important event which requires the involvement of all the stakeholders internal and external and the communication with other participants and stakeholders for the discussion of issues, making proposals, various approvals and rejections and other group decisions which culminate in a faster delivery of project delivery, which is in accordance to the planned goals and results. The meeting dates are given below
|Project kick off meeting||Project Start||April ist week|
|Budget meetings||Weekly||Every week|
|Scheduling meeting||Weekly||Every week|
|Project completion meeting||Monthly||Every Mont end|
|Project Team Meeting||Weekly||Every Week|
|Project completing Meeting and Handover||Once||June 20th 2017|
The project budget outlined for the given project is 3642896 AUD which will be funded by the client that is PVLC. The project budget will be given out on a timely basis as per the completion of the project. The budget will be released prior to the milestone completion of the leg of the project. Any changes in the budget due to unavoidable circumstances or major changes by the client during the implementation phase of the project will be borne by the client (Ward, 2000).
The project management plan will be submitted to the client PVLC and once the client has given feedback, the project management team will make the respective changes in the plan and resubmit the plan for the final approval by the client. once these changes have been made, the project management team will move forward towards the execution of the project.
Find Solution for project management assignment by dropping us a mail at email@example.com along with the question’s URL. Get in Contact with our experts at My Assignment Services AU and get the solution as per your specification & University requirement.
Doing your Assignment with our resources is simple, take Expert assistance to ensure HD Grades. Here you Go....