Solution Code: 1AFHE
This assignment falls underICT Systems Acquisition and Integration which was successfully solved by the assignment writing experts at My Assignment Services AU under assignment help service.
Create a response to a RFP (Request For Porposal) of word limit upto 3000, I have included a sample RFP to which you need to respond according to the
requirements set out in the published sample.
The fitness industry can be very complex and has many different types of activities. From regular gyms, to many different types of fitness classes, it can be hard and frustrating for both active people and new comers to try and find what they want. The proposed solution to these issues is to build a website, the website will be designed for a single platform (desktop) with a powerful search engine.
This website is to make it easier for people who are interested becoming physically active or who already are, make it easier for them to find fitness classes, venues, and instructors at the click of a button. Think of the website like googles search engine and how it searches everything, this website able to search all things fitness and that is designed especially for fitness.
The website idea comes from a frustrated person who always loses motivation when it comes to fitness. This motivation is normally lost due to nature of the fitness industry, it’s hard to find a class that you like if you don’t want to go to a regular gym. The website aims to get people interested in fitness and keep them interested in fitness. By having a simple, easy to use website that has various types of classes, venues and instructors to search from. This gives users the opportunity to get into fitness before they lose motivation to do so. This is an entrepreneurial type project and is the first project undertaken by me. This means that there is no other company projects or dependencies that may affect the outcome of the website. I currently have no one working for me, and I will advise of possible new employees during the process of building the website.
The expected format when submitting the reply to the RFP is via email using a word document as an attached file and must follow the format as stated in section 12. Questions can be asked about the RFP via email and do not require them to be put into a word document. All questions must be sent
to me and will be responded within 2 working days. All my contact details can be found in Section 13.
4.1 Schedule.
The website is expected to be finished within 6 months, as stated in section 10. The expected time for vendors to submit their proposal to the RFP is within 2 weeks of sending out the RFP. Any questions about the proposal should be asked within this time. The successfully vendor will be informed within 5 working days. Once the vendor is informed, the Term of Contract will begin, they will be required to sign forms, and the selected vendor will receive payment of their predicted cost
Page 3 of 8 to build the website and then should start the process of building the website. A prototype of the user interface should be ready by the 2nd, 4th and 5th month of the project. This is so usability test tasks can be performed as described in the section 7. After 6 months, the project is expected to be finished, and all deliverables are met. Once this has happened, there will be a meeting to discuss if the website meets Outcome and performance standards, requirements, and deliverables. If the project is successful in doing so, extra payment and incentives may be awarded, see 11 for further information.
4.2 Selection Criteria.
There will be several ways in which an appropriate vendor will be selected, the criteria are as follows. The vendor will be picked based on how well they meet the requirements stated in section
The selection will be based on how well the vendors cost compare to the budget available for the project and how many requirements they can meet for that cost. The vendor has to be an Australian company so that we can keep the Australian industry going and jobs within Australia. They must adhere to the Terms and Conditions section 9. Vendors will also be picked based on their Vendor Profiles, and how well they meet me desired vendor for the job. Vendors are permitted to use sub-contracting for any jobs they wish, but the sub-?contractors must be an Australian company.
4.3 Vendor Profile.
To help a vendor become a successful applicant, they may answer the following questions relating to their business and their past work.
4.4 Termination.
In the event of a needed termination of agreement between myself and the successful vendor, negotiations will be made about the future of the project between the parties in a meeting. This negotiation will take place during the notice period, which is the period where the vendor has notified me of a potential termination. These negotiations will include possible solutions for continuing the project or the possible ramifications for termination of contract depending on the cause and the reasons why termination might be considered. There are 2 types of causes.
Page 4 of 8 • One of the parties breached the terms and conditions of the contract.
4.5 Stakeholders.
The most important stake holders for the project will be, the end users of the website, myself as owner of the website, the selected vendor as the website developer and some gym instructors. It’s important that the vendor keep these stakeholders in mind when developing the website.
I would like the website to have the following features
6.1 Technical Requirements.
Page 5 of 8 • The required uptime of the website is 99%. 6.2 Usability Requirements.
6.3 Functional Requirements.
upcoming classes, what type of activity it is, its time, its instructor, and its venue
Page 6 of 8 7 Outcome and performance standards. The website must be smooth to use and fast to load. The search engine must be quick and responsive when querying the database. The website must look good, inviting, and must be user
friendly when operated. The information on the website must be presented to the users in a logical, easy to understand way. Tests of the user friendliness of the website with a series of usability test
tasks with volunteers should be done at the times stated in the Schedule Section. These volunteers will be introduced to the concept of thinking out loud protocols, where any thoughts said by the
volunteers are taken into consideration about user friendliness. These test tasks will be performed throughout the development of the website and the final product. This will give the selected vendor the correct time to make changes if necessary through the design process of the website. The
selected vendor must provide technical support for the initial 30 days after it goes live to help with any technical issues.
9.1 Vendor Expense.
I will not be responsible for the expense that may be incurred due to vendor’s preparation for the response to the RFP and negations process in getting a contract.
9.2 Company Rights.
Upon receiving vendor applications, I hold the right to cancel the RFP before selecting a vendor. I am not obligated to select the lowest costing vendor for the job. I have the right to have several vendors to negotiate with. I have the right to request additional information from potential vendors when required. I have the right to negotiate a contract based on terms and conditions and not what vendors propose. I also hold the right to not provide a reason to why a particular vendor is not selected for the project. I have the right to dispute the end product if I feel it doesn’t meet my
Page 7 of 8 expectations or needs, thus leading to possible penalties. Any product that is produced on the completion of the project, I will own the rights to the product.
9.3 Termination.
Either party has the right ask for a termination of the contract. Once a termination of agreement has been asked for, a negotiation period will commence. Termination by a certain party may incur penalties based on the type of termination. It is by negotiation during the meeting these details will be found out.
Nondisclosure and publicity: I will not disclose any vendor’s private information unless otherwise stated. Same goes for vendors, they must not disclose any private information in regards to the proposal to the public unless otherwise stated.
The time for the website to be fully operational is 6 months. This contract time starts once a vendor has been found and has signed the contracts terms and conditions. Extended contracts can be granted, but penalties may be implied if extensions are large.
The budget for the overall project is 50,000 dollars.
50% of the full dedicated budget will be paid to the winning vendor at the start of the project with the remaining 50% to be paid at the project handover when the project owner is satisfied with website performance and functions and signs off on project completion. If the project runs over time and over budget, payment for the project will be cut, and the vendor may be responsible for delivering a semi working product. In the event of a termination due to either party breaching the contract, there will be negotiation on settlement terms.
The following sets out the expected format for responses to the RFP.
They must then present list displaying the requirements that they can meet, and if they can elaborate these requirements.
They then must state the estimated cost for building the website, this predicated cost must include the scope of the work, the requirements, and the deliverable that can be met at that
Page 8 of 8 cost.
They must then state how to be contacted, who will be the person to contact, and when the best time to contact that person in the event of a further question or notifying a successful vendor.
All points of contact are to be made to, Margaret Right, ph: 0412345678, email: mright@maybe.com, and the time is between 9-?6 during weekdays. Any question about the proposal, which include all section of the RFP, as well as questions relating to any part of the project, including Submitting the application for the project will also be to Bobby Brown. Bobby Brown will be the only one who decides who the successful applicant is, as he has no one else on the board of committees just yet.
Vendor profile with reference to 4.3 in the RFP: Website features: (This is the main part of your document which should include all information in relation to meeting project features, requirement and suggestions if applicable.) Website development timeline and cost breakdown.
The assignment file was solved by IT Assignment Help experts and academic professionals at My Assignment Services AU. The solution file, as per the marking rubric, is of high quality and 100% original (as reported by Plagiarism). The assignment help was delivered to the student within the 2-3 days to submission.
Looking for a new solution for this exact same question? Our assignment help professionals can help you with that. With a clientele based in top Australian universities, My Assignment Services AU’s assignment writing service is aiding thousands of students to achieve good scores in their academics. Our Business Information Systems assignment experts are proficient with following the marking rubric and adhering to the referencing style guidelines.
The dependence on information technology has been rising progressively for many organizations as a strategy for promoting competitiveness in the business environment. ICT can make an organization more efficient and profitable if it is planned, developed and managed properly. The work environment is also strengthened, with a positive effect on decision-making processes. This has led many organizations to invest in ICT in order to catch up with the development gap. The proposed solution is to provide and maintain information and communications technology based solutions. The acquisition of a good ICT system will effectively and efficiently support all the business processes that are run in a company (Rosenson, 2002). Having access to good ICT expertise in a company helps it to reduce the risk of technology obsolescence and helps the company to overtake its competitors on the technological front (Kruse & Berry, 2004).
This project aims at aiding the Bank of Australia, the client, to acquire and implement an ICT service system that will support the client in improving their services. The bank’s ICT systems have been inundated with sluggish response times and breakdowns, leading to customer dissatisfaction and work stress to the employees. This Request for Proposal will enable the client to:
The Bank is outsourcing this service and turning over its computer center, telecommunication network and application development to Zetech as a measure to reduce costs. It is less costly for an organization to give the job of system installation to an outside company to do the work, rather than do it in-house. The decision to outsource should be tied to an identification and understanding of the company’s competencies and its success factors (Luftman, et al., 2004).
4.1 Schedule
The installation of the systems will be finished by our company, Zetech Solutions, within six months once the Term of Contract begins. Once initial payment has been received, the process of installing the systems will begin and a prototype should be ready for review in the second month of the project so that a test run can be done. We will finish the installation after six months, with all deliverables met. After installation, a meeting will be held by both parties to discuss the performance standards of the systems set in place. If the results are accepted by the client, we will receive the final payment due, together with any extra payments that may have accrued.
4.2 Vendor Profile
Our current revenues in regards to ICT projects within the past year are in the range of $900,000. The company currently employs 100 people, with eight of them being available for this project. The regular number of employees we use in such projects is five, but we have added the extra three in order to speed up the client project, and for more technical expertise to be at hand. Our company has been involved in ICT management services for the last six years, with our financial portfolio growing steadily. It started out with a capital investment of $100,000 and had ten employees, but through hard work and determination, it has increased in size and profitability. Zetech Solutions has been involved in various successful projects, one notably being the installation of ICT service management systems at the National Institute of Allied Studies Center. This was a project funded by the International Monetary Fund and it led to more referrals and recognition of the company countrywide. As such, Zetech Solutions has had a lot of experience dealing with different types of systems while meeting the exacting demands of the clients.
4.3 Termination
In the event of a termination of agreement between our companies, negotiations will have to be made about the future of the project. If it is Zetech Solutions that has terminated the agreement, it shall explain its reasons for doing so, and if the reasons are justified, termination will be accepted. The same terms shall apply to the client. In case one of the parties has breached the contract, they shall be liable to pay the costs of loss of income or revenue to the other company or forfeit a percentage of the contract dues, as shall be agreed upon by both parties.
4.4 Stakeholders
The stakeholders of the project are the Bank of Australia, bank customers, and Zetech Solutions. Our company will keep in mind all the stakeholders and their needs as we install the systems.
For the bank to gain the maximum benefit from the installation, Zetech Solutions will:
The executive and management levels of the Bank should be ready to support Zetech Solutions in all the viable plans that Zetech institutes towards the creation of the perfect system. Whenever Zetech needs any input from any branch of the Bank, the management should avail the required personnel, as long as this does not impede the work of the staff member in question. Zetech shall ensure that it does not encroach on the time of the bank staff while it does its duty of installing the system. Zetech Solutions will be reducing its domination in the decision making process by including the staff in decision-making.
Prior to starting the project, Zetech Solutions will clearly identify the detail requirements (Gallegos, et al., 2004) of the company’s needs so that it can create the best solution for the Bank. It will do so by identifying and analyzing any alternative solutions that compare with the already established system of IT being used by the Bank, and then choosing the best one.
An ergonomic review shall be done to provide a work environment that is safe and efficient for the employees. This review will make sure that the human interface components (that is the keyboard, monitor, etc), are user friendly enough to accommodate the system requirements being installed.
6.1 Technical Requirements
6.2 Usability Requirements
6.3 Functional Requirements
The system must be easy for the employees and customers to use without slowing down the operations. The data provided for use should be easy to understand for all involved. Tests to check the effectiveness of the system should be run randomly. Some of these tests will be run during the installation of the project while some will be run months after the project is complete. Any changes to be made will then be implemented as the tests are run. Zetech Solutions shall provide technical support to the Bank’s IT staff for 30 days after completion of the project. This will help in streamlining any glitches in the program and system.
9.1 Vendor Expense
The client, Bank of Australia, shall not be liable for any expenses that may be incurred by Zetech Solutions as it prepares a response to the RFP in its bid to get the contract.
9.2 Company Rights
The Bank of Australia has the discretionary right to cancel any RFP and is not obligated to select Zetech Solutions for the job, even though it may be the lowest bidder. The Bank has the right to request additional information from Zetech Solutions and the request should be granted without question. The Bank further has the right to dispute the finished project if it does not meet with its expectations. This shall lead to penalties for Zetech Solutions and loss of future business deals.
9.3 Termination
Both parties have the right to terminate the contract if it is seen as unfavorable. This termination may incur penalties depending on the causes listed during the negotiations. Zetech Solutions shall be bound by the confidentiality agreement once the contract is signed, and will not disclose any information pertaining to the Bank of Australia. The Bank of Australia shall likewise be bound to nondisclosure of any information that concerns Zetech Solutions.
The time for the ICT installation to be complete will be six months. The contract time shall begin once Zetech signs the contract and accepted the Bank’s terms and conditions. Penalties shall be incurred if large extensions are requested by either party.
The budget for the overall project is $300,000. Zetech Solutions shall receive 50% of the full dedicated budget at the start of the project, with the remaining 50% to be paid out at completion of the project as long as the Bank is satisfied. If the project is not satisfactory to the Bank, payment shall be withheld until Zetech Solutions rectifies any mistakes deemed present by the client. If for any reason Zetech Solutions refuses to make any corrections despite the client’s dissatisfaction, they will not receive the final payment. In the event of the project running over budget without any additional materials added from the original estimate, Zetech Solutions will be liable to complete the project with its own funds. If on the other hand, additions are made by the Bank and the budget runs over, the client will be responsible for the extra costs.
12.1 Fig 1. Vendor proposed timeline for delivery.
Sl. No. | Activity | Jan
2017 |
Feb
2017 |
Mar
2017 |
April
2017 |
May
2017 |
Jun
2017 |
1 | Interview of the Bank’s Executive Management | ||||||
2 | Study of the existing practices and controls used in the Bank | ||||||
3 | List of Deliverables | ||||||
4 | Sample data | ||||||
5 | Contracting | ||||||
6 | Design of Deliverables | ||||||
7 | Development of Deliverables | ||||||
8 | User Acceptance Testing | ||||||
9 | Deployment of deliverables | ||||||
11 | Support and training of IT staff | ||||||
12 | Launch of the final product |
12.2 List of requirements that Zetech Solutions will meet
ITEM | COSTS |
Annual license fees charged | $1,000 |
Annual software maintenance fees charged | $1,500 |
Implementation fees | $297,500 |
Total product costs | $300,000 |
Duration of the training |
|
Type of training |
|
Minimum number of participants |
|
This Economics assignment sample was powered by the assignment writing experts of My Assignment Services AU. You can free download this Business Information System assessment answer for reference. This solved Business Information System assignment sample is only for reference purpose and not to be submitted to your university. For a fresh solution to this question, fill the form here and get our professional assignment help.
Trending now
The Student Corner
Subscribe to get updates, offers and assignment tips right in your inbox.
Popular Solutions
Popular Solutions
Request Callback
Doing your Assignment with our resources is simple, take Expert assistance to ensure HD Grades. Here you Go....