Solution Code: 1ADFF
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The newly opened restaurant will be producing a great deal of documentation on a day to day basis. Therefore, it is important to establish standards that will define the design, layout and content of the various documents that the business will be producing. The purpose of these standards is to enforce clarity, accuracy and professionalism in every document that contains business information. The following standards shall apply to Cavlin Clein Restaurant.
Types of documents to be used
Technology for producing the documents
The documents will be designed, formatted and produced using standard office utility software. Particularly, Microsoft Office Suite will be the preferred application package for fulfilling the tasks. The macros will be used to automate document creation tasks aimed at establishing consistency and professionalism across various documents. Also, no special/ dedicated hardware will be required to produce any of the documents.
Use, output and storage of documents
All documents will be stored on the business’ data server that is secured in a safe location on the premises. All documents will be output as non-editable secured portable document format files (PDF). Outputs will be obtained from the organization’s general purpose printers.
Cavlin Clein Restaurant
(03) 5792 1736 | (03) 5792 1736
Saturday, 17 September 2016
September 17, 2016
Dear Mr. Other:
<Content of letter goes here>
<Append Signature Here>
<Name of Writer>
Guides for using the documents
To create a company document using the template, one simply needs to run the macro which will insert the necessary parts. To run the macro, the macro button can be found below the Ribbon on the menu for the template.
HOW THIS TASK WAS UNDERTAKEN
To accomplish this task, the main considerations were the needs of the organization. The specific needs of the new business guided the establishment of documentation standards and all other procedures that followed in the document production cycle. For creation of the document template, a macro was recorded with the activities that constitute inserting the company’s letterhead and dated.
It is important to have standardized documents because portray a professional image of the organization, but they also facilitate accuracy and speed in the creation of documents (Johlke 2015, p. 118). A professional image is necessary to attract customers and build loyalty.
A macro is a script that is written to automate tasks. It is a small piece of code that tells a software program to perform some action or tasks when it is invoked. Its purpose is to automate repetitive tasks so that a user can save time and enhance accuracy when performing these tasks (Kinser et al. 2013, p. 23).
Cost constraints that may affect document design and development include getting a professional document designer, paying for document design software, and obtaining consistent materials for production. Maintaining a consistent, professional look of business documents requires investing in a good designer, good software and good production tools such as printers (Papadopoulos & Heslop 2014, p. 35).
When creating an organization’s internal and external document range, the following process would be followed:
External assistance for the development of documents may come from professional document development companies or online tools. There are several companies that offer assistance in designing templates and also producing actual documents on demand. Online tools such as those that convert documents between different formats can also provide valuable external assistance.
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