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Case Scenario/ Task
Prepare an individual Professional Development Plan (PDP) using the Project Management Competency Assessment Matrix as a starting point. Use the Team Project as a source of experiential learning for developing your competency.
Select area/s in which you have a particular interest and which you have taken away from the workshop experience in which you will develop your learnings.
The emphasis on this reflective learning assignment is to demonstrate how you are able to apply the tools you have been given in the workshop.
The PDP will:
The GAP analysis will:
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Professional development plans play a very important role in the identification and development of required skills for being successful within an organisational context. According to Calderhead (2012), it is necessary for every professional to ask the question regarding the ways of making oneself more valuable to the company than before at the end of the year. A professional development plan is something that makes it possible for individuals to make their plans for improved performance. Lv (2014) remarked that professionals who aspire for high growth in their workplace are required to make their own professional development plan. In this assignment, professional development plan in relation to project management is analysed along with the loopholes that are still present event after PDP. Further, an extensive account of teamwork and performance and the ways to improve teamwork is analysed along with a commentary on own professional development plan.
SWOT analysis:
Strength
|
Weakness
|
Opportunity
|
Threat
|
Table 1: SWOT analysis
(Source: Self developed)
Professional development goals:
Goals type | Goals | Duration | Action plan |
Short term goals | To improve the communication process | 3 months | Interact with other team members in order to improve both verbal and non-verbal communication process |
Medium term goals | To improve time management skills | 6months | Making schedules of project and breaking it down for better management |
Long term goals | To gain overall project management skills | 12 months | To be a part of projects and contributing equally in the projects |
Table 2: Professional development goals
(Source: Self developed)
Calderhead (2012) remarked that making of short, medium and long term goals helps an individual to gain success in improving skills and capabilities I want to improve my overall project management skills. I personally pose skills that are required for project management though there are certain skills that are required to be improved. In the next section, I have shown the ways by which I will improve my project management skills in future with the help of given project management matrix.
Professional development plan with the help of project management competency:
Team (2013) identified that for having proper project management skills, it is important to improve skills like as integration, integration, time, cost etc. According to Kerzner (2013), Integration refers to the application of managing all the project management activities whereas the principle of human resource management refers to the planning of human resource before starting a project. Hodgson et al. (2013) remarked that communication is an important part of project management. It is important to manage communication with team members, clients, stakeholders and all other people that are engaged with a project. However, Janssen et al. (2015) argued that the most important elements of project management are cost, time and quality management. Quality of projects is associated with managing cost and time properly. However, as identified in the project management competency framework, an individual requires 10 skills to be a proper project manager. I have made my personal development plan based on the identified 10 principles of project management.
Competency area | Current action | Timescale
(weeks) |
Resources required | Success criteria | Impact | Future action plans |
Integration | Trying to gain knowledge of all the elements of project management | 5 | Ability to participate in more projects | Ability to come up with project plan, execution and change control measures | Will help in improving project management skills and thereby will be helpful in becoming a successful project manager in future | Will participate in more projects and will take responsibilities for carrying out difficult tasks |
Human resource | Encouraging employees with high pay and benefits | 4 | Transformational leadership ability along with the ability to analyse and interpret critical situations | Improved team performance | Will impact on the performance improvement of the organisation and improvement of own managerial skills | Will use emotional leadership, role model and team work concept for managing the human resource |
Communication | Regular communication | 10 | Time and scope for improvement of communication | Ability to communicate project objectives clearly to team members, clients and other stakeholders | Will help in managing project communication later on | Will indulge in face-to-face communication with colleagues, clients and will join verbal communication classes |
Time | Going as per schedules | 8 | Creating the importance of time management | Managing project outcomes properly | Will help in managing project plans in line with changes in scheduling and time | Daily plan, to do list, prioritising, action planning and writing down project plans for better time management |
Scope | Using organisation specific work breakdown structure to identify the scope and objectives of a project | 11 | Proper use of WBS is required | Identification and controlling of projects along with the identification of the activities required for completing a project | It will be helpful in completing tasks properly as well as for improving the ability to become a successful project leader in any project management company | Analysis of client requirements, values and objectives in to recognise organisational objectives and thereby proceeding with works for completing the tasks |
Cost | Capital cost is monitored | 13 | Ability of knowledge in capital cost management and taking classes on cost management | Management of operating cost an capital cost for informing strategic planning of the organisation | Will help in estimating accurate or similar to accurate cost for projects and will be helpful for future career development | Taking class of cost management for improving the skills |
Quality | Following industry standard of managing quality, especially is capable of monitoring quality objectives and LCQP | 6 | More involvement in projects | Improvement of project performance | Will be helpful in changing quality requirements as per the business requirements change | Following lean principle, JIT and other quality improvement frameworks for achieving this feet. |
Risk | Following the best practice | 5 | Taking measured risks | High profitability and low loss | Will be helpful in managing uncertainty in projects and thereby will be helpful in providing best benefits to the organisation. | Following the current path of best practice along with critical thinking style |
Procurement | Monitoring of project resources and capabilities | 12 | More involvement in projects | Managing of materials and suppliers required for the project | Will be helpful for improved business performance | Will follow best practice in the industry to choose appropriate suppliers of the project |
Systems | Following organisation developed schedule | 6 | Requirement of using project management systems | Managing change in project schedule as per changes in project requirement | Will be helpful in integrating a project successfully | Start learning of PMS and starting of project schedules |
Table 3: Professional Development Plan
(Source: Self-developed)
The above table shows the actions that I need to take for improving my project management skills as well as for managing the existing skills.
The personal develop plan has been able to show the skills that I have to improve and the skills that I pose with best practice or with high standard. I have been able to acquire few of the project management skills accurately, whereas there is a lack of few essential qualities. The below table will show my project management competency level:
Current situation | Expected future state | Actions required |
I am well aware about the project management area as in order to comprehend a project successfully, all the elements, especially project time, cost and quality needs to be maintained | I have to be excellent in project integration | Need to focus on time, cost and quality of projects |
I am competent at managing and controlling the human resource. | I need to be excellent in managing human resource | I need to improve my leadership skills and attributes |
I am aware about the importance of communication in integrating a project properly. | I want to be competent in meeting communication requirements | I need to communicate with others more than before as well as to join spoken English classes to improve verbal communication |
I am aware at managing time for projects. | I have to manage time properly | I have to make schedules, time tables etc., to manage time properly. |
Table 4: Gap analysis
(Source: Self developed)
From the above table, it is identified that, I lack time management, cost management and project development systems. Further, I lack proper communication qualities in order to convey my ideas to the stakeholder group. According to Mir and Pinnington (2014), communication has the ability to cover u other project management qualities. If a person do not have essential and required communication qualities, it will be difficult for the person to be successful in learning cost and time management. Due to the lack of communication, as ideas will not be delivered properly, project quality will also get hampered. Thus, it can be said that if I want to be a good project management, it will be important for me to develop my communication skills, which is also an essential project management goal that I have identified. Even though I pose good competency in managing quality, risk, human resource and procurement, the lack of communication, cost and time management qualities are restricting my other project management abilities. Hwang and Ng (2013) remarked that for being a good project manager, it is important to have essential integrate all the project management principles. In order to improve my project management qualities that I lack, I will require time and cost for improving it. The below table shows the time and cost of improvement of project management skills that I lack most.
Project management skills | Time | Cost |
Communication | 6 months | $120 |
Time management | 3 months | $150 |
Cost management | 4 months | $200 |
Human resource management | 8 months | $500 |
Systems management | 9 months | $200 |
Table 5: Time and cost associated with improving project management skills
(Source: Self developed)
Braun et al. (2013) pointed out that working as a team is the most essential component of performance improvement. Every member in a team needs to play own role in order to bring out positive results for the organisation. De Jong et al. (2016) pointed out that, every team needs to be belief each other. Without believing each other, it might not be possible to achieve the required objectives. Greer et al. (2013) argued that, apart from belief, measureable and clear goals are required for unifying a team to achieve the objectives. However, De Hoogh et al. (2015) believed that team members should have honesty and at the same time responsibility of doing their assigned tasks. Without honesty and responsibility of work, a team cannot be called as a good team. Dyer and Dyer (2013) remarked that team members’ needs to be self motivated whereas the leader is required to motivate the employees by either providing them with intrinsic or extrinsic rewards or by using emotional intelligence as a motivational factor for employees. In the opinion of De Jong et al. (2016), commitment and accountability among employees and team members is inherent to the success of a project.
As far as the team members in my organisation, they are accountable enough to carry out the tasks. However, there is a lack of commitment in them to carry out the given tasks with extreme effectiveness. It is identified that team member who trust each other are more open to each other regarding their weakness and strengths. It is beneficial for organisational development as well. However, as far as my team members are concerned, there is a lack of trust among each other and therefore, they are unable to communicate with each other. Communication plays a very important role in managing tasks effectively. However, there is a communication gap between the team members, which has become a matter of concern. Because of the lack of proper communication and trust among the employees, it has become a problem for the performance improvement of the team and in turn the organisation. In this context, steps for improving performance of employees are required to be taken. The ways of improving team performance are as follows:
Conflict management | Managing conflict can be an effective way to improve the performance of the team. As team members lack trust, it will be necessary to focus on reminding the team members the value of working in a team. Further, it is also necessary to make the team members understand about focusing on common goal of the organisation with shared contributions. This can be possible to achieve with a conflict management approach. |
Making clear objectives | It is identified that without clear objectives and goals, a tem cannot be directed towards shared goals or objectives. Therefore, it might be necessary to make the team members to understand their own roles and responsibilities for achieving the shared goals. Every team member needs to contribute towards the team value and thereby contributing towards team performance. |
Facilitating communication | Open communication between the individuals will be able to discard the communication problem faced by the team members. It might be necessary to make the employees understand about communicating and interacting with each other. On the other hand, being a leader in a project management team, it might be necessary to focus on making the employees understand about the importance sharing their experiences for achieving the shared goals properly. |
Table 6: Team assessment
(Source: self developed)
Even though I lack few project management skills, I have been able to improve the knowledge and skills of a good project manager. I have taken steps to improve my communication skills by interacting with team members and client more proactively. Further, I have started to work on my time management skills. Time management being a crucial factor in time management I have made to do list and scheduling of daily activities that have become helpful for me in improving my time management skills. Currently, I am able to complete each task within the given time frame. The training of cost management has been able to improve my budgeting skills. I have been able to estimate the budgets of projects with near perfection. On the other hand, I have also been able to manage my team members. I have been able to encourage the team members and direct them towards the common goal. I have a good risk taking and risk management skills. However, I am taking other approaches for managing risk. I am a calculated risk taker though the lack of other qualities has not been able to make me apply this skill. In the current situation, I am using my risk taking skills in making estimation for budget and taking new projects in short deadlines. It might also be able to improve my time management and other skills. Even though I lack systems management skills, I am learning the use of systems management and therefore, I will be able to make scheduling of project plan that will be able to improve my project management skills. In overall, the personal development plan developed will be helpful for me to improve my project management skills that are essential for my future career growth.
From the above analysis, it has become clear that project management requires the integration of different project management skills and capabilities. Cost, time and communication as well as human resource management has become one of the most important project management skills that can help an individual needs to have in order to become a good project manager.
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